StudyatNova-Teacher/Educator/Staff Privacy Policy

Data Collection

We collect the following categories of data about you:

A. Personal Identifiable Information (PII)

• Full name

• Gender

• Date of birth

• Email address

• Phone number

• Profile picture (optional)

• Employment details (school name, position, staff ID, etc.)

B. Professional Information

• Teaching subjects and levels

• Certifications and academic qualifications

• Uploads (lesson plans, assignments, video lectures)

• Course catalogs

C. System & Usage Data

• Login/logout times

• Pages visited and features used

• Interactions with students

• Attendance and grading records

D. Payment & Compensation Data (If Applicable)

• Bank or mobile money details (for payout purposes)

• Earnings history (for paid educators)

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How We Use Your Information

We use your data to:

• Manage your account and authenticate login credentials

• Help you create, manage, and deliver lessons and assignments

• Enable communication with students, parents, and administrators

• Support the sale or delivery of educator courses or content (if applicable)

• Monitor engagement to improve platform performance

• Ensure security, prevent fraud, and enforce compliance

• Issue payments and generate financial records (where relevant)

 

🌍Data Transfer & International Use

If your data is transferred or accessed outside Ghana (e.g., for global content delivery or support services), we ensure such transfers comply with data protection standards and contractual safeguards.

Legal Basis for Processing

We collect and process your data under the following lawful bases:

• Consent: When you voluntarily provide data (e.g., uploading profile info or lesson content).

• Contractual necessity: To provide agreed-upon platform services.

• Legal obligation: Complying with regulations like data protection and employment laws.

• Legitimate interest: Securing our platform, improving educational delivery, and managing educator performance fairly.

Data Sharing and Disclosure

Nova will never sell your personal information. We may share your data with:

• The school or educational institution you are affiliated with

• Nova’s technical partners (e.g., cloud storage, authentication services)

• Regulatory authorities when legally required

• Payment processors (only if you're earning income via Nova)

We ensure all third parties adhere to strict confidentiality and data protection agreements. 

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Data Security Measures

We use:

• End-to-end encryption

• Role-based access control

• Activity monitoring

• Regular security audits

• Strong password enforcement

Your login credentials are confidential and must not be shared. 

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Data Retention & Deletion

Your data is securely stored on encrypted servers, hosted in compliance with local and international standards.
We retain your data:

• For as long as your account is active or as necessary to deliver services

• In archived logs for up to 3 years post-deactivation for audit or legal compliance (unless deletion is requested and permissible)

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Under Ghana’s Data Protection Act and other applicable laws, you have the right to:

• Access your data

• Correct inaccuracies in your data

• Request deletion of non-essential data

• Withdraw consent (for features that require consent)

• Lodge a complaint with the Data Protection Commission of Ghana

To make any such request, email us at: info@studyatnova.com